Accounts Payables Specialist

Diversified Sourcing Solutions is looking for an accounts payable speacialist for one of our elite clients. The Accounts Payable Specialist plays a key role in supporting the Administration Manager by managing vendor payments, subcontractor invoices, job‑cost allocations, reconciliations, and AP workflows. This position ensures accurate, timely invoice processing, maintains cost integrity, and supports healthy cash‑flow management.

Essential Duties & Responsibilities

Invoice processing — Enter and process invoices efficiently and accurately.
Document preparation — Prepare invoice support materials, including copying, scanning, and attaching documentation.
Payment execution — Process check runs and ensure invoices are paid on time.
Inbox management — Monitor the AP email inbox daily and route items appropriately.
GL coding — Charge expenses to the correct GL accounts by analyzing invoices and recording entries.
Invoice verification — Confirm all invoices are verified, coded correctly, and approved.
Vendor reconciliation — Partner with the Inventory Department to reconcile multiple vendor accounts monthly.
Vendor communication — Respond to vendor inquiries and resolve discrepancies.
Internal coordination — Collaborate with the Administration Manager regarding vendor invoices, payments, and AP issues.
Reconciliations — Reconcile credit card statements and bank accounts.
Month‑end support — Perform tasks required for month‑end closing.
Forecasting & budgeting — Assist with forecasting and budgeting activities as needed.

Qualifications & Requirements

Education & Experience

High school diploma required.
Accounting degree or accounting coursework highly preferred.
5+ years of accounts payable experience.
Advanced proficiency in MS Outlook, Excel, and Word.
Strong understanding of bookkeeping and AP principles.

Skills & Competencies

Strong attention to detail and accuracy.
Ability to multitask, stay organized, and adapt to shifting priorities.
Effective written and verbal communication skills.
Ability to collaborate with others and ensure work is completed correctly.
Self‑motivated, proactive, and process‑improvement oriented.
Able to work both independently and as part of a team.

COMPENSATION-$24-$28 DOE

**All employees must be prepared for a background check, 5-panel Drug screen, and show proof of eligibility to work in the US. If you meet the qualifications of this position, please apply today!

Diversified Sourcing Solutions is a national search firm that places top candidates with our top customers. We are an EEO Employer: Race, Color, Religion, National Origin, Sex, Disability, Age or any other classification protected by law.