Senior Administrative Assistant (Temporary, Strong Foot-in-Door)

Pay: $28.85 - $36.06/hour (based on experience) + Accrued Paid Leave during the temporary period

Overview: Our client, a nonprofit in Cherry Creek, is seeking a temporary, strong foot-in-door Executive Administrative Assistant. The Executive Administrative Assistant will support the Executive Assistant team that supports the President & CEO and other department heads as needed. This role has potential to transition into an Executive Assistant position directly supporting the President & CEO. Key Responsibilities include providing high-level administrative and operational support, coordinating complex scheduling, travel, meetings, and logistics for internal and external stakeholder, supporting organizational communications, events, and executive level projects, and serving as a proactive partner in managing priorities in a fast-paced and high-demand environment.

Schedule:

Monday - Friday, 9:00 am - 6:00 pm (1-hour unpaid meal break)
- Option for remote work on Friday
Assignment Length: 3-4 months with the potential to extend or be offered permanent employment

Job Duties:

Manage a high-volume, complex calendar with competing priorities, including scheduling executive meetings, preparing materials, and ensuring timely follow-up
Coordinate travel arrangements and itineraries for the President & CEO, consultants, visitors, and VIPs, including bookings, travel materials, and expense tracking
Support planning and execution of the annual fundraising events and Board of Directors meetings, including logistics, volunteer coordination, RSVPs, presentations, speaker communications, and A/V and Zoom support
Prepare correspondence, presentations, Board binders, conference packets, meeting materials, and mailings for executive meetings and events
Maintain organized physical and digital filing systems, shared drives, confidential records, and document retention processes
Process expense reports and monthly credit card reconciliations, including coding and reconciling receipts and purchases
Provide administrative support for Human Resources functions, including onboarding, personnel records, trainings, compliance documentation, benefits support, PTO tracking, and HR systems maintenance
Provide back-up support for executive schedules and assist the Executive Assistant team with shifting priorities and operational needs
Coordinate office operations, internal meetings, staff trainings, team-building activities, executive gift management, and other employee engagement initiatives
Maintain operational templates, departmental resources, and internal process documentation, including standard operating procedures
Perform additional duties as assigned in support of the President & CEO and Executive Assistant team

Qualifications:

Bachelor’s degree or equivalent professional experience with 5+ years of administrative or executive support experience
Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
High level of professionalism, discretion, and ability to handle confidential information
Strong judgment and problem-solving skills, including knowing when to act independently and when to seek guidance
Ability to remain composed and effective in fast-paced, high-pressure environments
Excellent verbal and written communication skills, with the ability to interact effectively across all levels of an organization
Exceptional organizational skills with strong attention to detail, accuracy, and follow-through
Proven ability to manage multiple priorities, adapt to shifting demands, and execute projects from start to finish
Positive, proactive, and team-oriented approach with a strong work ethic
Passion for social justice and nonprofit work

J. Kent Staffing is an Equal Opportunity Employer.