Administrative/Dispatch Project Coordinator

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Level: Entry Level

Key responsibilities:

Administrative Project Support:
- Report to and support Project Manager(s)
- Day-to-day administrative support including scheduling/dispatching Field Techs/Contractors using the client’s software and phone system
- Review construction proposals, permitting, inspections (in field) and respond accordingly
- Assist with permitting and coordinating inspections
- Make detailed plans for every installation and/or repair
- Get estimates for new materials & reply to PM for approval
- Manage multiple tasks effectively and successfully
- Strong attention to detail and accuracy while maintaining consistent workflow and meeting deadlines
Communication:
- Must be able to take direction, ask questions and assist PMs with task completion
- Interface with internal customers (e.g. Project Managers, Field Techs/Contractors, Service Managers) and external customers (e.g. coordination of job site walks and vendors)
- Strong communication and effective time management is key
Documentation Management:
- Submit RFQs / RFPs from the Project Managers’ information when estimating a job
- Set up jobs in the system, gather information for the files ensuring information completed by others and correctly filed.
- Create notes from job site walks
- Ability to generate and organize critical documentation
Skills and Abilities
- Work closely with PMs, Field Techs and the Service Manager
- Propose estimates as needed
- Possess a professional demeanor, have strong written & verbal communication skills
- Opportunity to learn project management software
- Exhibit motivation and willingness to learn
- Be able to learn and apply new technology as needed
- Must maintain excellent attendance
- A positive, team-oriented and enthusiastic attitude is required
- MUST have a valid, non-expired driver’s license

Preferred Qualifications

Specialty trades such as plumbing, HVAC, electrical, masonry is helpful, but not required
Associate’s or Bachelor’s degree (helpful but not required)
Ideal for organized, detail-oriented individuals interested in construction project management without hands-on building work

Job offers are contingent upon successful drug screen, criminal background check and motor vehicle checks.