Accounts Receivable I

Accounts Receivable I

Temp to Hire

Pay: $21.00 - $26.00 per hour
Hours: Monday - Thursday, 7:00 AM - 4:00 PM, Fridays, 7:00 AM - 2:00 PM

Our client is seeking an Accounts Receivable I to join their family-owned international manufacturing company. The candidate will work directly with all departments to ensure all payment types are deposited, collections are professionally handled, and invoicing and credit memos are processed accurately and efficiently. This role requires exceptional communication, rapid response times and time management skills. This role is part of the accounting team and will include participating and managing special projects as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Complete all documented tasks which include but not limited to:
- Ensure that all payments are deposited and reconciled. This includes running credit cards, reconciling end-of-day reports, depositing checks, and managing inbound wire and ACH transfers.
- Invoice sales orders, pull the paperwork based on matched POD, add associate freight, check and report errors.
- Process credit memos with appropriate documentation and approvals
- When all other research has been completed, get approval and process customer refunds in a timely manner
- Set up new accounts and refresh existing accounts as necessary
Keep Past Dues over 90 days under 1% of total AR by:
- Quickly addressing deductions and over payment
- Investigated deductions and reconcile with sales and customer actively collecting funds from delinquent customers
- Set credit limits and work receivables to minimize write off and collections.
- Keep accurate comments on customer interactions and payment plans
Ability to investigate invoicing and other issues for customer service, and field sales team, and drive to resolution.
Raw materials management
1. Monitoring inventory levels and adjusting orders based on production needs and stock availability.
2. Creating and processing purchase orders for raw materials, ensuring accurate quantities and specifications.
3. Identifying and selecting suppliers
4. Maintaining accurate records of materials received, used, and on hand, and generating reports for management.
Work with all departments professionally and effectively.
Professionally and consistently escalate issues to management and leadership teams.
Additional Responsibilities;
• Spanish speaking is a plus for this position.
• Other duties may be assigned in support of the department.

Qualifications

Must have a comprehensive knowledge of accounting procedures and principles.
Understand how ERP systems link departments and have the ability to research functionality for more efficient processing.
Teamwork skills with the ability to collaborate effectively with colleagues
Exceptional problem-solving skills, attention to detail, and organization
Conscientious to timelines and managing expectations.

Education & Experience

High School diploma required
Associate or bachelor’s degree in science or business is preferred.
Excellent knowledge in Microsoft Office and Excel.
Experience in Dynamics, or Business Central is preferred.
Experience in an ERP environment is a must.