Executive Assistant
More Information & ApplyJob Title: Executive Assistant to Vice President
Location: Irvine, CA
Salary: Up to $100,000
Location: Irvine, CA
Salary: Up to $100,000
About the Role
We are looking for a sharp, highly organized Executive Assistant to support a very detail-oriented and selective Vice President. This role requires someone with excellent judgment, a proactive mindset, and the ability to manage complex schedules and priorities with precision. The ideal candidate thrives in high-expectation environments, has thick skin, and knows how to navigate last-minute changes with ease and grace.
We are looking for a sharp, highly organized Executive Assistant to support a very detail-oriented and selective Vice President. This role requires someone with excellent judgment, a proactive mindset, and the ability to manage complex schedules and priorities with precision. The ideal candidate thrives in high-expectation environments, has thick skin, and knows how to navigate last-minute changes with ease and grace.
Key Responsibilities
• Manage the VP’s daily calendar, including scheduling, confirmations, and ensuring proper prep for every meeting
• Coordinate complex travel arrangements, including flights, accommodations, and detailed itineraries
• Draft and proofread high-level correspondence, reports, and presentation materials with flawless accuracy
• Serve as the point of contact between the VP and both internal teams and external partners
• Anticipate needs and proactively provide support to ensure the VP stays ahead of deadlines and deliverables
• Organize meetings, prepare agendas, and take follow-up actions as needed
• Manage expense reports, office tasks, and any administrative follow-through
• Maintain confidentiality and professionalism at all times
• Help maintain structure, clarity, and organization in a constantly evolving day-to-day
• Manage the VP’s daily calendar, including scheduling, confirmations, and ensuring proper prep for every meeting
• Coordinate complex travel arrangements, including flights, accommodations, and detailed itineraries
• Draft and proofread high-level correspondence, reports, and presentation materials with flawless accuracy
• Serve as the point of contact between the VP and both internal teams and external partners
• Anticipate needs and proactively provide support to ensure the VP stays ahead of deadlines and deliverables
• Organize meetings, prepare agendas, and take follow-up actions as needed
• Manage expense reports, office tasks, and any administrative follow-through
• Maintain confidentiality and professionalism at all times
• Help maintain structure, clarity, and organization in a constantly evolving day-to-day
Qualifications
• Minimum 5 years of experience supporting senior executives, ideally in a fast-paced or high-performance environment
• Demonstrated ability to manage and prioritize multiple tasks with a high level of attention to detail
• Proficiency in Microsoft Office Suite and calendar management systems
• Excellent written and verbal communication skills
• A calm, composed approach and a true team-player mentality
• Ability to take feedback and adjust quickly
• Strong sense of urgency and discretion
• Minimum 5 years of experience supporting senior executives, ideally in a fast-paced or high-performance environment
• Demonstrated ability to manage and prioritize multiple tasks with a high level of attention to detail
• Proficiency in Microsoft Office Suite and calendar management systems
• Excellent written and verbal communication skills
• A calm, composed approach and a true team-player mentality
• Ability to take feedback and adjust quickly
• Strong sense of urgency and discretion
Why This Role
This is a unique opportunity to support a high-caliber executive who values excellence and precision. You’ll play a critical role in keeping things moving and making a real impact in the success of the business.
This is a unique opportunity to support a high-caliber executive who values excellence and precision. You’ll play a critical role in keeping things moving and making a real impact in the success of the business.
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