Database Coordinator

Database Coordinator

Albany, NY

We are currently seeking a Database Coordinator on behalf of a well-respected nonprofit organization in the Capital Region. This position plays a vital role within the Development & Communications team by managing donor data to support overall fundraising operations and success. The Database Coordinator will process gifts and pledges, generate donor communications and reports, reconcile donor and financial records, and maintain the integrity and accuracy of the donor database.

This is a full-time, non-exempt role reporting directly to the Director of Development & Communications.

Duties and Responsibilities:

Serve as a key member of the Development & Communications team
Process all incoming donations, pledges, memorial and tribute gifts, and matching gifts
Generate gift acknowledgements, invoices, and pledge reminders
Maintain accurate donor records and handle updates and inquiries
Oversee and manage the organization’s donor database (Blackbaud Raiser’s Edge)
- Ensure data accuracy, consistency, and completeness through daily data entry
- Provide training and technical assistance to internal database users
Collaborate with fundraising and communications staff, board members, and volunteers
- Prepare donor lists and conduct data analysis to support fundraising efforts
- Produce reports and dashboards to guide strategy and outreach
- Assist with content creation, proofreading, and editing as needed
Coordinate with finance and operations teams to reconcile donation records and ensure proper coding
Support other administrative and development functions as needed

Qualifications:

High school diploma or GED required; bachelor’s degree preferred
At least 2 years of experience in a data-focused role, preferably within a fundraising or nonprofit setting
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
Strong experience working with donor database systems, particularly Blackbaud Raiser’s Edge
Excellent attention to detail and organizational skills
Strong written and verbal communication abilities
Ability to manage multiple priorities under tight deadlines
Familiarity with accounts receivable, invoicing, budgeting, and financial reporting is a plus

Ideal Candidate Traits:

Warm, professional demeanor with a collaborative spirit
Strong interpersonal skills for working with donors, staff, volunteers, and community members
A service-oriented mindset with the ability to anticipate needs and respond with care
Passion for supporting mission-driven work that positively impacts families and communities

Salary:

$22.00-$25.00/hr

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