Administrative Assistant III Job Summary
Performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, conducting research, organizing, maintaining paper and electronic files, providing information to callers, maintaining SAP time entry, and maintaining/submitting expense reports.

Administrative Assistant III Responsibilities
•    Develops and maintains spreadsheets encompassing various matters.
•    Assists staff with research and preparation of reports and presentations.
•    Managing appointments, coordinating/scheduling meetings, and maintaining calendars.
•    Modifies and upgrades data systems.
•    Assists in the utilization of computerized applications to facilitate productivity.
•    Responsible for assessing and maintaining all office supplies.
•    Maintains division files.
•    Prepare and distribute minutes of meetings.
•    Opening and distributing division mail and preparing urgent packages for overnight.
•    Tracking/monitoring incoming and outgoing correspondence as needed.
•    Prepare, coordinate, and maintain budget data and submissions.
•    Coordinates travel arrangements and assists with scheduling.
•    Verifies and processes invoices for payment, prepares travel authorizations, and submits/maintains monthly expense reports.
•    Submits work order requests for department moves, telephones, voice-mail requests, PC log-on, etc.
•    Maintains SAP time entry reporting for executives’ direct reports.
•    Orient, train, and assign work to lower-level employees
•    Performs other projects and process improvement initiatives as assigned.

Administrative Assistant III Minimum Qualifications
•    High School Diploma or GED.
•    Extensive experience in administrative management for Operational Units.
•    Advanced skills in Microsoft Office Package, including word processing, spreadsheets, databases, presentation software, electronic mail, and scheduling.
•    Ability to set priorities, organize work, and make occasional exceptions.
•    Ability to develop and maintain working relationships with customers and support teams.
•    Initiative to work independently or as a member of a team, coordinating with others to achieve desired results
•    Well-developed written and verbal communication skills for interaction with all levels of personnel.
•    Ability to meet goals and objectives with minimal direct supervision.
•    High level of accuracy of work and attention to detail.
•    Effective interpersonal and customer service skills.
•    Proven ability to manage multiple tasks with urgency by delivering on time, accurate results
•    Ability to effectively manage sensitive and confidential information

Administrative Assistant III Preferred Qualifications
•    Associate’s degree in office administration, business, or other related field from an accredited institution.
•    Experience with SAP
•    Experience in the utility industry

Equal Employment Opportunity (EEO), Affirmative Action, and E-Verify Statement:
Integrated Human Capital is an equal opportunity employer committed to fostering diversity and providing employment opportunities to all qualified individuals without regard to race, color, religion, sex, national origin, age, disability, or any other protected status. We actively promote affirmative action by encouraging minorities, women, individuals with disabilities, and veterans to apply for positions for which they are qualified. Additionally, Integrated Human Capital participates in the E-Verify program to verify the identity and employment eligibility of all newly hired employees, ensuring compliance with immigration laws. Candidates are required to present documents confirming their identity and eligibility to work in the United States during the employment verification process.

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