Staffing Coordinator

Job Description: Staffing Coordinator – Livingston

Status Classification: Non-Exempt

Staffing Coordinator

Overview

The Staffing Coordinator is responsible for managing client relationships and ensuring the efficient execution of daily staffing operations. This role supports both administrative and safety-related functions within the facility, playing a key part in maintaining smooth day-to-day operations. Key responsibilities include overseeing employee check-ins, processing time punch adjustment sheets, and delivering timely updates to the client regarding operational matters. The Staffing Coordinator also handles injury reports, conducts accident investigations, and serves as a liaison with the Safety department. Additional duties involve managing shift pass-downs and supporting workforce coordination to meet client needs effectively.

Job Responsibilities:

Manage client relations and oversee daily operations of the staffing program to ensure service excellence.
Conduct shift check-ins for temporary employees to ensure timely attendance and deployment.
Collaborate with client management to review schedules and confirm appropriate staffing levels.
Address temporary employee shortages or overages promptly to maintain operational efficiency.
Issue corrective action notices in accordance with company policies and procedures.
Support training efforts for temporary employees, ensuring compliance and preparedness.
Complete injury reports, investigate accidents, and communicate findings to the Safety department.
Facilitate smooth shift transitions by managing shift pass downs and relevant communications.
Collect and maintain accurate records of time punch adjustment sheets.
Provide daily shift updates to the client, including staffing changes, absences, training activities, safety recognition, and reports on incidents, injuries, or near-misses.
Make confirmation calls to employees scheduled for upcoming shifts.
Provide recruiting recaps as needed; however, recruiting is not the primary focus of this role.
Manage key fobs—request, distribute, and collect as necessary.
Track and process temporary worker requests for time off.
Monitor and manage performance and attendance of temporary employees on-site, addressing any performance concerns, providing feedback, and administering disciplinary actions when required.
Maintain up-to-date records of employee data, client communications, and assignment details.
Serve as a liaison between the client, temporary employees, and the staffing agency—ensuring clear communication regarding job assignments, schedule changes, and relevant updates.
Perform additional duties and responsibilities as assigned by management.

Ability to:

Ability to work in a fast-paced environment.
Ability to handle multiple tasks at the same time.
Flexibility and initiative.
Strong problem-solving skills.
Understand the specific needs and requests of the client.
Organize, set priorities, and exercise sound independent judgment within areas of assigned responsibility.
Understand and follow written and oral instructions.
Communicate clearly and effectively, both orally and in writing.
Demonstrates accountability, accepts responsibility for one’s own performance/actions; follows through on commitments with a sense of urgency; acts with Integrity.
Fosters a sense of urgency to achieve goals and a commitment to create a focused environment; takes initiative to proactively address critical issues.

Education, Experience, & Licensing Requirements:

High school diploma/GED.
Ability to efficiently manage people and resources.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office.
Highly organized and detail oriented.
Ability to work independently and as part of a team.
Candidate must possess and communicate effectively, both orally and in writing.
1- 2 years of staffing experience in a manufacturing or distribution center environment is a plus.

MENTAL AND PHYSICAL DEMAND

The mental and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mental Demands

While performing the duties of this class, the employee is regularly required to use the following skills such as thinking, deciding, calculating, analyzing, observing, have the ability to exercise independent judgement, make decisions, perform under stress; read and interpret data, perform highly detailed work under intensive deadlines on multiple, concurrent tasks; work with constant interruptions, and interact with ShareSTAFF/Client management, faculty, administrators, staff, representatives of external agencies and other encountered in the course of work.

Essential Physical Functions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Hours are representative of total combined activity during course of eight-hour day.

Physical Demands

While performing the duties of this class, an employee is regularly required to sit, talk or hear, both in person, and by telephone; use hands to finger, handle, feel or operate standard equipment; and reach with hands and arms. The employee is frequently required to walk and stand and lift up to (5) pounds. Additionally, specific vision abilities required by this job include close vision and the ability to adjust focus.

Move around	Frequently	< 5 hours total
Stand	Frequently	< 5 hour total
Sit	Frequently	< 4 hours total
Twist at waist	Seldom	< .5 hours total
Twist at neck	Seldom	< .5 hours total
Fine finger manipulation (both hands)	Frequently	> 4 hours total
Simple grasping (both hands)	Frequently	> 4 hours total
Power grasping (both hands)	Seldom	< .25 hour total
Reaching (either hand)	Frequently	< 1 hour total
Reaching above shoulder height	Seldom	< .25 hour total
Reaching at shoulder height	Seldom	< .25 hour total
Lifting (<10 pounds)	Occasionally	< .5 hours total
Lifting (> 10 pounds)	Seldom	< .5 hours total
Lifting (> 25 pounds)	Seldom	< .25 hours total
Carrying (any weight > 10 ft.)	Seldom	< .25 hours total
Bending at waist	Seldom	> .25 hours total
Travel	Seldom	.5 - 1 hour total**

** Depending upon the destination

There are no unusual conditions. Typically, the noise level in the work environment is moderate.