Administrative Assistant (Suffern)

Administrative Assistant, Medical Staff Credentialing

Job Type: Temporary (6-Month Assignment)
Pay Rate: $20-22.50/hour
Location: On-site Suffern, NY | Monday-Friday, 8:00am-4:30pm

Job Overview

Madison Approach Staffing is recruiting for an Administrative Assistant to support Medical Staff Credentialing operations for our client's healthcare network. This temporary role is critical to managing increased workload associated with medical staff credentialing while maintaining day-to-day Medical Staff office operations. The ideal candidate is highly computer-proficient with advanced Microsoft Excel skills and experience with database data entry. This role requires meticulous attention to detail, ability to manage high-volume documentation, and understanding of credentialing processes and compliance requirements. This is a 6-month temporary assignment.

Key Responsibilities

Enter and maintain credentialing data in medical staff databases with high degree of accuracy
Process credentialing applications, reappointments, and renewal documentation for physicians and medical staff
Verify licenses, certifications, and credentials through primary source verification
Track and monitor expiration dates for licenses, certifications, and credentialing renewals
Organize and maintain credentialing files ensuring completeness and compliance
Prepare credentialing reports and track status of applications using Excel
Support day-to-day Medical Staff office operations including correspondence, filing, and documentation
Assist with credentialing committee preparation including compiling materials and documentation
Maintain confidential provider information in compliance with privacy regulations
Coordinate with medical staff office team to ensure timely processing of credentialing activities
Respond to credentialing inquiries from providers and department staff
Perform other administrative duties as assigned to support Medical Staff operations

Required Skills & Experience

Computer Proficiency: 100% computer-efficient with exceptional typing and data entry skills
Excel Expertise: Highly proficient in Microsoft Excel including formulas, data manipulation, sorting, filtering, and reporting
Database Experience: Strong database data entry experience with demonstrated accuracy (strongly preferred)
Attention to Detail: Meticulous accuracy when entering data and reviewing credentialing documentation
Organization: Excellent organizational skills with ability to manage high-volume workload and multiple priorities
Technology: Proficiency with Microsoft Office Suite (Word, Outlook) and ability to learn credentialing software systems
Confidentiality: Understanding of HIPAA and ability to handle sensitive provider information with discretion
Communication: Professional written and verbal communication skills
Independence: Ability to work independently with minimal supervision while meeting deadlines
Adaptability: Flexibility to handle increased workload and changing priorities

Preferred Skills & Experience

Previous medical credentialing experience or credentialing support
Experience with credentialing databases or medical staff office systems
Knowledge of medical terminology and healthcare licensing requirements
Familiarity with Joint Commission, CMS, or state credentialing standards
Experience in healthcare administrative support role
Understanding of primary source verification processes
Experience tracking multiple deadlines and renewal dates

Work Schedule & Details

Full-time position: Monday-Friday, 8:00am-4:30pm
On-site position (location to be discussed with qualified candidates)
Temporary assignment: 6 months
Healthcare network environment
High-volume credentialing support role
Sedentary work with computer-based responsibilities
Critical support role during increased credentialing workload period