Accounts Payable Specialist (Manufacturing Setting) 1st shift $28hr

Accounts Payable Specialist (Manufacturing Setting) 1st shift

Position Requirements (REQUIRED):

Minimum of 2 years of Accounts Payable experience in a manufacturing environment
Experience using ERP systems (e.g., Sage X3, SAP, Oracle)
Strong understanding of the 3-way match process in Accounts Payable
Pay Rate: $28.00/hour
Schedule: Full-time (40 hours per week)

Position Summary

Manages all accounts payable functions and related records, ensuring invoices are processed and paid efficiently and on time. Provides administrative and clerical support by processing, verifying, and reconciling invoices, as well as bank and credit card accounts, while monitoring expenses and maintaining accurate records for tax purposes.

Essential Duties and Responsibilities

Review invoices for proper documentation and approval prior to payment
Enter invoices into the ERP system and perform 3-way match (PO, receipt, invoice) verification
Process payments in a timely manner upon approval
Maintain and organize all AP records, including email documentation
Ensure files and documentation are accurate and compliant with standard accounting practices
Communicate effectively with vendors regarding accounts and inquiries
Reconcile vendor statements and resolve discrepancies
Collaborate with internal teams to facilitate vendor payments
Process check requests as needed
Respond to vendor inquiries professionally and promptly
Analyze vendor accounts and assist in updating credit terms
Reconcile company credit card transactions and related invoices
Generate and maintain AP aging and RNI reports
Perform monthly bank reconciliations and support month-end close
Assist with vendor setup and 1099 maintenance
Support supplier credit applications
Maintain resale certificates and W-9 documentation
Perform additional duties as assigned

Education / Experience / Skills

High school diploma required; Bachelor’s degree in Business or Accounting preferred
Strong written and verbal communication skills
High level of reliability and integrity
Excellent organizational skills and attention to detail
Ability to maintain confidential and accurate records

Additional Qualifications

Language Skills:
Ability to read, write, and communicate effectively in a professional setting

Mathematical Skills:
Basic arithmetic, including percentages and ratios

Reasoning Ability:
Ability to follow detailed instructions and solve routine problems

Computer Skills:
Proficiency in Microsoft Office and ERP systems