Job Title: Administrative Assistant

Pay Rate: $25.00/hour

Schedule: Monday to Friday, 8:00 AM – 5:00 PM

Location: Miami Beach

 

Position Overview:

The Administrative Assistant will provide high-level support to the Public Works Director and assist with various administrative services within the department. This role requires strong organizational, communication, and problem-solving skills to ensure smooth daily operations and efficient time management for the Director.

 

Key Responsibilities:

 

Provide direct administrative support to the Public Works Director

 

Manage and coordinate calendars, schedule meetings, appointments, and events

 

Draft and proofread professional correspondence, memos, reports, and presentations

 

Act as a liaison between the Director and internal/external stakeholders

 

Maintain confidentiality and exercise discretion with sensitive information

 

Anticipate the Director’s needs and proactively prepare necessary materials

 

Organize and manage documents, files, and digital records

 

Coordinate travel arrangements and logistics for departmental activities

 

Ensure compliance with internal procedures and policies

 

Required Skills and Qualifications:

 

Excellent organizational and time-management skills

 

Strong written and verbal communication abilities

 

High attention to detail with proofreading and editing experience

 

Proven ability to handle confidential information with discretion

 

Effective problem-solving and multitasking skills

 

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

 

Familiarity with tools like Zoom, Teams, and Google Workspace

 

Experience with document and file management systems

#FTL