• Provide comprehensive administrative support to attorneys and legal teams in a fast-       paced law office environment
 • Prepare correspondence, memoranda, legal documents, and other materials from written and oral drafts
 • Draft standard correspondence and maintain accurate legal documentation
 • Screen telephone calls, record messages, and communicate professionally with clients, attorneys, and staff
 • Read, sort, distribute, and process incoming and outgoing mail, including coordinating delivery services when needed
 • Maintain organized filing systems for client and legal records, including opening and closing files
 • Request and coordinate conflict of interest checks under attorney supervision
 • Establish and maintain calendars, deadline reminders, appointments, and scheduling systems for attorneys and staff
 • Enter billable time into timekeeping systems and assist with pre-bill processing as requested
 • Receive and assist clients and visitors while maintaining professionalism and confidentiality
 • Proofread and edit legal documents and correspondence for grammar, spelling, punctuation, and formatting accuracy
 • Transcribe legal documents, reports, and correspondence from rough drafts or dictation
 • Coordinate and prioritize multiple assignments while meeting strict deadlines and maintaining attention to detail
 • Assist other administrative staff in backup support capacities as needed
 • Maintain confidentiality of attorney-client communications and sensitive legal information
 • Perform additional administrative and clerical duties as assigned

 • Minimum of 3 years of law firm experience required
 • Litigation and transactional legal experience required
 • Strong understanding of legal office procedures, document preparation, and administrative support functions
 • Ability to transcribe legal documents and correspondence at approximately 70 words per minute
 • Exceptional proofreading, editing, grammar, spelling, and formatting skills
 • Strong organizational skills with the ability to manage multiple priorities and deadlines
 • Excellent interpersonal and communication skills with the ability to interact professionally with attorneys, staff, and clients
 • Strong problem-solving abilities and forward-thinking mindset
 • Ability to maintain professionalism and confidentiality in all situations
 • Proficiency with Microsoft Office applications, including Word, Outlook, and Excel
 • Ability to work efficiently in a high-volume, deadline-driven environment
 • High attention to detail and accuracy required

 • Professional office and legal environment
 • Frequent interaction with attorneys, clients, and administrative staff
 • High-volume workflow with occasional periods requiring increased mental focus and attention to detail
 • Occasional overtime may be required to meet deadlines and business needs

 • Prolonged periods of sitting and computer use
 • Frequent typing and repetitive hand movements
 • Ability to communicate effectively in person, by phone, and through written correspondence
 • Ability to review and proofread detailed legal documentation accurately

While on Key Personnel’s payroll, you can access Key’s benefits package, including health, dental, vision, term life insurance, short-term disability, PTO, and more!

For additional job openings, visit: www.keyjobs.com

 

Key Personnel is an Equal Opportunity Employer. A drug screen and background check may be required.