Billing Coordinator

Billing Coordinator

POSITION DETAILS

OVERVIEW

We’re seeking a detail-oriented Billing Coordinator to support the day-to-day financial operations of our global Streaming User Acquisition team. This role plays a key part in ensuring accurate financial tracking, timely invoice processing, and seamless coordination between internal stakeholders and external media vendors.
This opportunity sits within the Marketing Acquisition and Campaign Services function, which operates as an internal media agency supporting multiple international markets.

RESPONSIBILITIES

Maintain the billing tracker and related financial documents for the team
Review and process media invoices for digital advertising campaigns
Monitor media spend across acquisition campaigns, ensuring timely receipt and reconciliation of vendor invoices
Establish and manage strong working relationships with internal billing contacts and external vendors
Document billing and invoicing processes to account for vendor-specific nuances and requirements
Use internal billing and vendor systems, including SAP or similar platforms
Resolve discrepancies with vendors and clients efficiently and professionally
Conduct monthly meetings with media planners/buyers to confirm and submit spend reports to Finance
Collaborate with internal Finance and cross-functional teams to address and prevent invoicing issues
Manage specific client billing deadlines and requirements with attention to detail
Respond promptly to all inquiries to ensure smooth operations and prevent escalations
Liaise regularly with Financial Planning & Analysis to ensure accurate and timely reporting

QUALIFICATIONS

Bachelor’s degree from an accredited college or university
2–5 years of experience in billing, preferably within an agency or media/entertainment environment
Familiarity with invoice processing systems and accounts payable processes required
Experience with campaign management tools (e.g., MediaOcean’s Prisma) is a plus
Understanding of ad-serving and media buying platforms, such as:
- Google Campaign Manager
- Demand Side Platforms (DV360, The Trade Desk)
- Facebook Business Manager, Twitter Ads Manager, etc.
Intermediate to advanced Excel skills (VLOOKUP, Pivot Tables required)
Strong attention to detail and high level of accuracy
Capable of managing multiple tasks and meeting deadlines under pressure
Able to lead meetings independently and communicate clearly with stakeholders
Strong problem-solving and analytical skills
Comfortable working in a fast-paced environment with shifting priorities
Proactive collaborator across cross-functional teams