Documentation Specialist

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Documentation Specialist

Job location:Leander TX.

Pay:$22-25/hour

Job type : full time

Schedule : Monday to Friday, 7:00 AM to 4:00 PM.

REPORTS TO:Quality Manager

JOB SUMMARY

Incumbent is responsible for creating instructional and informational materials and operating instructions as well as developing, editing and managing technical and product documents within the QMS. Incumbent is responsible for supporting all departments, in particular, production and new product development.

BASIC SKILLS

Ability to read at a high school level in the English language
Ability to read electrical drawings
Good written and oral communication skills
Exercise good judgment and problem solving
Ability to use MS Office products
Ability to use enterprise software
Works well with others in team or work groups
Ability to lead teams if necessary
Ability to drive for results through team efforts

JOB REQUIREMENTS

Translate customer specifications into production end-user documentation
Utilizes appropriate computer software application for document text production
Ensure accuracy, completeness, and standards compliance of documentation
Manage documentation approval process
Obtain internal review and sign-off approvals
Delete outdated documentation
Edit and update completed documentation as needed to ensure documents are of the highest quality
Apply working knowledge of technical knowledge, including customer specifications, to documentation and publication standards
Manage and meet project milestones as related to documentation supply chain
Interfaces with engineers and technical professionals in writing, editing and publishing various types of customer documents
Responsible for operations programs requiring cross-functional involvement
Strong interdepartmental working relationships
Works very closely with Supply Management team and Production
Development of process documentation
Drive improvement through shared practices and synergies with production
Actively participates in Safety Program
Adheres to all quality assurance procedures
Assist in meeting production requirements
Works overtime as required (sometimes with minimal/short notice)
Participates in process improvement activities
Participates in Safety Program
Follows instructions of Team Leader, Supervisor or Manager

Any other duties and responsibilities as needed

EDUCATION

High School diploma or GED equivalent required; bachelor’s degree preferred
2-3 years’ experience in New Product Introduction or Project Management preferred
Minimum of two years of electro-mechanical assembly experience preferred

TRAINING AND EXPERIENCE

Basic knowledge of assembly hand tools
Basic knowledge of electrical assembly
Capable of learning to read prints and drawings
Self-motivated, requiring minimal supervision
At least 3-5years of Microsoft Word, PowerPoint, and Visio experience developing documentation related with policy, practices, and procedures for a manufacturing environment
Experience in editing, collating, and assembling documents for iterative review in a manufacturing environment preferred
Ability to read, understand and correctly follow prints, drawings, and technical instructions
Experienced working in teams or natural work groups
Conceptual thinker with excellent analytical skills and ability to communicate ideas across the various functions within the business
Demonstrated ability to produce excellent results within a project timeline

WORKING CONDITIONS (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job)

Required to sit for long periods of time and frequent use of hands and fingers, to handle and feel
Moderate activity, with occasional bending and stooping, standing and/or walking for extended periods
Ability to lift up to 30 pounds while using safe lifting techniques
Speaking and hearing: able to comprehend English language
See and have visual capability: able to see screens, monitors, and environment
Works inside, closely with others
Generally works regular work hours, occasionally works after hours
Noise level in the work environment is usually moderate to noisy and can be loud
Warehouse/plant climate can be based upon outdoor weather conditions
Must be able to wear required Personal Protective equipment (PPE) for extended periods of time

CONCLUSION - INTENT AND FUNCTION OF JOB DESCRIPTION

This job description has been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform this position. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by managers as deemed appropriate.

In accordance with the American with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization.

Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can quit or be terminated by employer for any reason not prohibited by law.