Executive Assistant / Administrative Professional

Executive Assistant / Administrative Professional

Location: On-Site, Pittsburgh, PA 15224 (Lawrenceville area)

Hours: Shift: Monday – Friday, either 6:30 am – 3:00 pm or 7:00 am – 3:30 pm to coincide with clinical environment

Status: Full-Time/Permanent - Direct Hire as an employee of the Company with access to full benefits

New Hire Starting Pay: Up to $23.00 per hour (Based on experience)

After-Hire Earning Potential: Your compensation grows as you do. The Company offers incremental, performance-based pay increases tied to job experience and technical proficiency. While initial offers are based on current experience, successful team members have the opportunity to reach an earning ceiling of $32.00 per hour through the internal advancement structure.

Why Join Our Team? We offer a professional environment where impact is valued over simple task completion. As an integral part of our team, you will have the opportunity to leverage your experience to improve operational efficiency and support the long-term success of our leadership.

Executive Assistant / Administrative Professional

Our organization is seeking a highly skilled and experienced Executive Assistant to provide comprehensive administrative support. This role is ideal for a proactive professional who excels in high-pressure environments and possesses the refined organizational skills necessary to manage complex operations behind the scenes.

Mandatory Requirements

Applications will not be considered unless all of the following criteria are met:

Education: High School Diploma or equivalent
Professional Experience: A minimum of 5 years of progressive administrative experience, demonstrating a history of increasing responsibility and professional growth.
Technical Proficiencies: Intermediate to advanced proficiency in the Microsoft Office Suite is mandatory, including:
- Word: Advanced formatting and document creation.
- Excel: Data management, formulas, and reporting.
- PowerPoint: Designing professional, board-ready presentations.
- Access: Maintaining and navigating database records.
- Outlook: Advanced email management and calendar synchronization.
Communication: Exceptional verbal and written communication skills with the ability to interact with diverse populations and executive leadership.
Discretion: Proven ability to handle sensitive and confidential information with the utmost integrity.

Primary Responsibilities

Expert Calendar Management: Serve as the primary gatekeeper, managing complex professional calendars, scheduling high-level meetings, and coordinating intricate travel arrangements and itineraries.
Administrative Strategy: Provide high-level support by preparing detailed reports, managing correspondence, and ensuring all administrative functions align with organizational priorities.
Documentation & Data: Draft, edit, and finalize professional documents, spreadsheets, and presentations with a high degree of accuracy and attention to detail.
Operational Liaison: Act as a central point of contact for internal and external stakeholders, ensuring seamless communication and professional representation of the executive office.